Modules covering a document's whole journey, from the moment it arrives to the posting and the payment. You use only what you need and can add the rest whenever you want. They are ordered the way a document actually travels through a company.
From paper or e-mail to data a system can work with.
Documents reach Archiles the way that suits your people — dragged into the browser, photographed in the field or forwarded by e-mail. Electronic invoices from the Peppol network arrive on their own; nobody has to download them. Nothing is retyped and nothing goes missing between the branch office and the accountant — each document lands straight in the right category. Invoices, receipts, purchase orders, contracts and other document types are all handled.
Artificial intelligence reads each document and pulls out the header, the amounts, the VAT, the payment details and the individual lines. Company data is verified against public registers, so no non-existent partner slips into your books. It flags duplicates, and it flags a supplier whose bank account suddenly changed — one of the commonest invoice fraud scenarios. Mistakes surface while they are still cheap to fix.
Checks, approval and a watched budget — before anything is paid.
The approval process is set up exactly the way your company works — by category, by supplier or by amount. A document can pass through several people in a given order, and approval can go line by line. Without approval it reaches neither the accounting system nor the payment run. Who approved what and when stays recorded with the document permanently.
You raise purchase orders in Archiles, and it then watches by itself whether an incoming invoice matches what you ordered. It compares quantities and prices line by line and flags a mismatch before anyone approves it. Partial deliveries are handled too, when several invoices arrive against one order. Already when the order is raised it checks whether the budget has room for it.
Costs are split across cost centres, projects, activities and staff — down to the level of individual document lines. Budgets are tracked continuously, so you hear about an overrun while something can still be done about it. The split is proposed for you, based on how you filed similar documents before. The cost centre can also decide who approves the document.
Outgoing documents and mandatory electronic invoicing.
Outgoing invoices and credit notes are issued directly in Archiles, without switching to another program. The PDF is generated automatically and carries your company's look — logo and wording. An issued document then follows the same path as a received one: it is filed, approved and exported to accounting. You can send it by e-mail or straight away as an electronic invoice over the Peppol network.
From 2027 electronic invoicing becomes mandatory for VAT payers in Slovakia, and Archiles is a certified delivery service provider. You send an invoice to your customer over the Peppol network with one button and get a delivery confirmation. Received e-invoices land in the document list automatically, with nobody having to download them. The data is reported to the tax authority exactly as the law requires.
Posting, hand-over to the accountant and an overview of payments.
The posting fills itself in — the system learns from how you posted similar documents before. Rules can be set per category, per partner and per account. The proposed accounts and VAT rate are ready before you even open the document. The accountant does not start from a blank form, only confirms or corrects.
Documents are handed to your accounting program in its own format — we support the ones most widely used on the Slovak market as well as the universal interchange formats. Exported documents are marked, so nothing gets posted twice. Internal document numbers and payment information can be read back from accounting. Working with an external accountant shrinks to a few clicks a month.
The partner database fills itself from your documents and from public registers, and duplicates can be merged without losing history. When a supplier's bank account changes the system asks for confirmation — protection against a forged invoice. Payments are in one place: what is due, what is overdue and what is settled. Your own numbering series and units of measure are set up the way your company is used to.
What the whole thing stands on, and where you reach it from.
Your whole document archive in one place, reachable from anywhere, with no leafing through binders. You can search not only by number or partner but by any text anywhere inside a document. Each team sets up its own lists and can share them with colleagues. During an inspection or an audit you find a particular document in seconds.
An overview of costs, revenue and cash flow without anyone assembling a spreadsheet by hand. You build the dashboard from the tiles and charts you actually need, and share it only with the people who should see them. It also shows how long approval takes and where documents get stuck. Accounting firms see across all their client accounts at once.
A full application for iOS and Android, not a shrunken web page. Photograph a receipt right at the till and the data is recognised immediately — no more carrying paper back to the office. Approve invoices between two meetings and reach the archive from anywhere. Notifications remind you of the documents waiting on you.
Archiles connects to your ERP, billing or in-house system and can run entirely behind your processes. Through the interface you can upload documents, read the recognised data, drive approval and keep contacts and code lists in sync. A separate e-invoicing API turns Archiles into your access point to the Peppol network. A sandbox and a production environment are both available, along with support during the integration.
Every user sees exactly what they should — permissions go down to the level of an individual document category. Roles are named after your own organisation, and one person can hold several roles and several accounts under one login. Every action on a document stays traceable. Your data is stored in the provider's country, on our own infrastructure, without public cloud services.
Archiles is not a closed box. If something is missing, or you need the system to fit your processes rather than the other way round, tell us — we build adaptations and new features to order. Most often it is a connection to a particular ERP or accounting system, a custom output format or a specific approval scenario. Scope and timing are agreed up front, so you know what you are getting into.
We will show you how Archiles would work in your company — including the connection to your accounting system.
